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ACF QSIR Due April 30th

Adult care facility (ACF) and assisted living members are reminded of upcoming deadlines.

The ACF Quarterly Statistical Information Report (QSIR) is due April 30, 2022. Click here for more information and resources. The Department of Health (DOH) provides the following notes regarding the QSIR.

  • Multiple facilities are misreporting their licensed capacities, either underreporting or reporting capacities in a category in which they are not licensed. Providers can determine their licensure status on their operating certificate or online at https://profiles.health.ny.gov/acf. It is critical that providers understand their licensure to ensure compliance with all applicable regulations. Members are encouraged to reach out to LeadingAge NY with any questions about this.
  • Many facilities are reporting only in-house census (as required with the daily Health Emergency Response Data System (HERDS) activity). However, the QSIR requires the census of all residents to be reported unless they are discharged, and then, their discharge settings.
  • DOH asked that we remind providers that the QSIR companion guide and the slide deck provided with Dear Administrator Letter (DAL) #22-02 can assist you in completing the QSIR. Further, they remind that you are attesting to accuracy of data. DOH is flagging some of the identified issues to incorporate into logic and/or instructions for future QSIR releases. To this end, we encourage any member feedback for the Department.

The 2020 ACF Annual Financial Report and the relevant certifications are due May 15, 2022, for those using a calendar year as their fiscal year. Click here for more details. All ACFs must submit a report.

Lastly, members should now be using the new process to submit requests to waive regulations related to the use of hospital beds or beds with half side rails, or an enabling device on a standard bed. Click here for more information. DOH also provided a recent communication regarding the process, based on member inquiries and feedback:

Recently, some of you have outreached because you’ve received an auto-generated email from the Health Commerce System that your Secure File Transfer (SFT) package is expiring. As a safety feature, SFT packages expire after 14 days. But, please know that upon submission, waivers are downloaded from the SFT and routed to the appropriate regional office teams for review. This “intake” is done at least every other business day to ensure that the contents of the package are received before they expire. If you have concerns or want to know the status of a submission, contact your regional office or write to acfinfo@health.ny.gov

As a reminder, the Provider 101 webinar may be of use and includes the processing flow. The Webinar is available under DALs on the Health Commerce System or at https://meetny.webex.com/recordingservice/sites/meetny/recording/864e5cc08d01103aae7f0050568c143b/playback

Members are encouraged to reach out to us with any questions, concerns, or suggestions for the Department’s attention or that we can otherwise assist with.

Contact: Diane Darbyshire, ddarbyshire@leadingageny.org, 518-867-8828