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PBJ Submission Deadline Is Aug. 14th

Nursing homes must finalize Payroll-Based Journal (PBJ) data covering April 1st through June 30, 2023 by Aug. 14th. Only data that are successfully submitted by the deadline are accepted, and inaccurate or missing submissions can result in a home being assigned a single star for the staffing domain and increase the likelihood of an audit. Importantly, PBJ data are used to monitor compliance with State staffing level requirements. To that end, members should verify that discharge assessments are filed in a timely manner to ensure that the Minimum Data Set (MDS)-based daily census that is used in computing staffing levels is not overstated. An overstated census artificially decreases staffing levels, putting a facility at risk of a lower star rating and potentially causing it to be out of compliance with staffing requirements.

The PBJ Policy Manual, updated in June 2022, along with related resources including a set of Frequently Asked Questions (FAQs), are available for download at the bottom of the dedicated Centers for Medicare and Medicaid Services (CMS) PBJ webpage here. Information from CMS describing the various PBJ reports providers may access, including general and detailed MDS census reports that should be used to verify that discharged residents are not reflected in the census, is available here. Providers are urged to submit data and run and review the various reports with sufficient time to make any necessary corrections prior to the final due date. Additional information is available here.

Contact: Darius Kirstein, dkirstein@leadingageny.org, 518-867-8841